484/584/684: Internship Credit Application – Internship Plan
At the School of Geographical Sciences and Urban Planning, the internship is combined with academic coursework that encourages critical reflection on the internship experience while adding to a student’s professional development. The School of Geographical Sciences and Urban Planning, reviews each internship application carefully to monitor that the experience is an extension of the classroom.
Check out the SGSUP Internship postings for weekly updates of new opportunities!
- The student is responsible for finding and securing placement in their desired internship experience. SGSUP does NOT place a student in an internship.
- Students cannot earn internship credit for duties performed as part of their current full-time position.
- The experience must correspond with an ASU C session term such as spring (Jan – May), summer (May – July), fall (Aug – Dec).
- Students must have both an approved internship and completed Internship Plan submitted by the application deadlines.
- Student will be cleared to register for credit after all materials are submitted through the Internship Plan, pending approval from the SGSUP Internship Coordinator, the student's mentioned internship supervisor, and ASU administration.
- See "Application Materials” and “Term Application Deadlines" sections of this site for direction on how and when to submit internship materials.
- No retroactive credit can be issued.
- The internship must have a direct and clear connection to the student’s major/minor/or certificate that it’s being applied to.
Submitting an Internship Plan Does NOT Guarantee Approval
Submitting an Internship Plan to enroll into the 484/584/684 course, does NOT guarantee approval. Enrollment into the course requires a review of a student’s application, supervisor's approval, and legal approval from ASU and/or the internship site. It is advised to submit an Internship Plan as soon as possible due to the time it can take for a student’s application to be reviewed. Without approval from all necessary individuals, a student might not be eligible to complete their enrollment into the 484/584/684 course.
Students do not automatically earn credit for only completing their internship. Students are required to participate and complete all the assignments associated with the 484/584/684 course while simultaneously completing their internship.
To view a general overview of what to expect in the internship course, then check out the 484 Course Overview and the 584 Course Overview.
Prior to submitting your Internship Plan and to help guide you during your internship search, review the following links to know the School of Geographical Sciences and Urban Planning specifics for; Internship Standards, Excluded Practices, and Compensation Policy.
Term Application Deadlines
Spring (Jan - May) Due Dec 15
Summer (May - July) Due May 15
Fall (Aug – Dec) Due Aug 1
If you need to register for GIS/GPH/GCU/PUP 484/584/684 but cannot meet the application deadline dates, email: sgsup.careeradvising@asu prior to the posted term application deadline about your situation.
Application Materials for the Internship Plan
All application materials for the Internship Plan must be submitted by the Term Application Deadline for the term you plan to complete the internship during.
Requirements prior to submitting an Internship Plan:
- Secure an internship. SGSUP does not place you in an internship.
- Notify your internship supervisor that you are applying to earn academic credit while you’re completing the internship and they will be contacted via DocuSign from the SGSUP Internship Coordinator to confirm your Internship Plan and any other details they are required to provide.
Information you will need to include in the Internship Plan:
- Which internship course you will be enrolling into (GCU, GPH, GIS, PUP) (484, 584, or 684)
- How many credits will you be enrolling for. Refer to our Earning Credit for an Internship page to know the amount of working hours that are required per academic credit.
- Company location and supervisor contact information.
- How will you be participating in the internship – In person, remote, or a hybrid of both.
- Compensation – Paid or unpaid.
- Student's will not be able to submit an Internship Plan without the following required documentation. Students who have previously completed an SGSUP 484/584/684 successfully and would like to retake it for a new or on-going internsip are still required to submit all required documents in their Internship Plan.
Attach the following official documentation in the plan:
- Official Internship Description/Posting
- Obtained from the company website or HR department. If the company does not have an official posting then you can use the Sample Internship Description for a template to complete with your supervisor prior to submitting the Internship Plan. Uploaded file must be in pdf format with the following file name: Intern_Description_LastName_FirstName.pdf
- Internship Offer Letter
- File upload for Internship Offer Letter. If the company does not have an official offer letter then you can use the Intern Offer Letter Template to complete with your supervisor prior to submitting the Internship Plan.The letter must be on official company letterhead and signed by the employer. Uploaded file must be in pdf format with the following file name: Intern_Offer_Letter_LastName_FirstName.pdf
- Personal Statement: Describe the specific applicability of the internship to your academic program and how it will provide learning beyond the classroom. How does it relate to your major?
- Use the Personal Statement Template to provide a brief response to the prompt which you will include in the Internship Plan. Uploaded file must be in pdf format with the following file name: Personal_Statement_LastName_FirstName.pdf
- *International Students Only*
If you are using the Internship Course to qualify for CPT, the letter must be in ISSC format.
After the Internship Plan is submitted:
(Internship Host is define as the company, non-profit, government agency, organization, or department the student will be completing an internship for.)
The SGSUP Internship Coordinator will contact you for clarification, if needed. Otherwise, after your Internship Plan has been submitted a DocuSign invitation will be emailed to your supervisor for their required information and signature. They will receive the “Student Placement Agreement” for unpaid internships or the "Paid Internship Agreement" for paid internships. Both forms are a required agreement between Arizona State University and the Internship Host. CAUTION: Under no circumstances will an internship be approved to earn credit without the Internship Host’s willingness to complete this form. The Internship Host may require the Student Placement Agreement or Paid Internship Agreement form to be reviewed by their legal counsel and this can take some time.
Once the SGSUP Internship Coordinator receives the completed form(s) from the Internship Host. The student will receive a confirmation e-mail SGSUP Internship Coordinator with an approval letter and instructions to finish their enrollment into the internship course.
Submit Internship Plan: HERE